How to organize a corporate event/party
Corporate events are special occasions where you have the chance to interact with colleagues, business partners, managers or associates in a stylish set with exquisite food and fancy drinks. For some companies such events take place on a yearly basis thus it is important to create a pleasant atmosphere where elegance and good taste are combined.
Choosing the perfect location, the venue, the right caterer, the menu and the fines beverages are on the top of the lost when planning such an event, especially if it is going to be a luxurious one. One more aspect you should consider is hiring professional chauffeur services if you have invited partners from other cities and even other countries.
No matter how you want to prioritize the planning, start with a budget. You need to know exactly how much you can spend and then prioritize your spending in order to make the most of your budget. Make an ordered list, placing at the top the element you are going to pay the most for, continue the list by entering the other costs by price, from expensive to less expensive.
Let’s talk location, it could be in the city or in the surroundings. Venue, could it be a restaurant, a hotel, a banquette suit or you could even rent a private mansion. The menu, if you choose to hold the event at a restaurant you can choose the dishes from there, if you choose to hold it in another location, say a private mansion you should find a caterer and set up the dish menu. In both cases, you can get help from the staff as they can suggest you the food to serve. How about drinks? The restaurant employees or the waiters from the caterer firm will be the ones serving but you have to decide in advance what will you be serving and also the amount of beverages. You want guests to enjoy themselves not to go over the top with the alcohol. And last but not least, hire chauffeur services so that your guests don’t need to worry about get to and from the event.
Now that you have thought about place, food and how you are going to get your guests to the party you should also look into booking hotel rooms for partners coming from different countries or cities. You would want them to be close to your company if they will be doing office hours or if they will just come to the corporate event it would be a good idea to have them accommodate closer to the event’s venue.
Another item on your list should be music. You could hire a DJ or a live band as music creates a comfortable and relaxing atmosphere. Keep in mind the type of event, if people would be talking to each other the music shouldn’t be loud and it should only be playing in the background as it should be ambience music.
With these in mind you could be able to make a projection of your corporate event. It’s always helpful to ask for advice from your colleagues and if you are in charge with the organization, make sure you discuss with your managers so that you fully understand what they expect from you and from the party. Your managers should also help with a guest list as you won’t want to miss inviting guests who should definitely be attending.